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St Louis Catholic Academy

 Prospectus 2015 – 2016


Dear Parents,

Thank you for taking an interest in our school. We hope you will find this prospectus useful and that by reading it you will understand the way we work and the things that matter to us. We hope that you will keep it and refer to it in the future.

Our school was founded in 1937 and was an independent day school until 1970 when it became a Voluntary Aided Primary School within Suffolk Education Authority. We are proud of the family atmosphere of the school and the caring concern we have for all those who are part of our school community. The school is a co-educational day school for children aged 4 -11 years, serving not only Newmarket, but surrounding villages in Suffolk and Cambridgeshire.

We see our school as a vital part of our parish community, with strong home, school and parish links. We greatly value the friendship and support of parents and many friends who have connections, both past and present, with the school. We count ourselves fortunate and so strive to play a role supporting and fundraising for those in need as far a field as Street Children in Brazil, young people in Eastern Europe and nearer to home with NCH, NSPCC charities and our own Newmarket ‘Open Door’ project. We try to nurture a sense of caring and responsibility for others and have fun at the same time!

We strive to achieve high standards and provide opportunities for children of all abilities to reach their highest potential. We encourage all our pupils to grow in confidence, develop self-reliance, and learn to make decisions during their time with us. We seek to enable them to be sensitive to the feelings and needs of others.

Your support is central to our success and there will be numerous opportunities for you to be involved and to keep informed about the way we are working with your child. We do try to make ourselves available to answer your questions whenever we are able. Parents and visitors to the school are always welcome, but if your query is likely to take more than a few minutes it is probably best to make an appointment.

We are aware that these first years of education are very important and you can count on the staff at St. Louis Catholic Academy to make it as productive and enjoyable as possible for your child. You are warmly invited to come and visit us and sample the lively, happy, working atmosphere of our school.

We look forward to hearing from you,


Mrs Teresa B Selvey


Mission Statement

Learning Together In Faith

By recognising Jesus Christ in ourselves and others, our school strives to be a living Christian Community which values and nurtures each individual through a sound education and encourages responsible attitudes towards our changing world.


To remain faithful to our mission statement we aim:

  • To enable every member of our school community to recognise their own God-given worth and in turn to respect the unique value of each person whatever their ability, age, wealth, poverty, gender or race.
  • To offer a Catholic Religious Education programme and formation which enables all children to grow in their love of Jesus Christ.
  • To rejoice in and celebrate our Faith and life through “meaningful” liturgies, assemblies and prayer.
  • To encourage shared responsibilities between home and school.
  • To strengthen our shared Faith with our parish and other Catholic Schools within our Deanery by being ‘Partners in Christ for Others’.
  • To encourage links within our immediate neighbourhood and so develop an appreciation and respect for other faiths and cultures.
  • To recognise and respond to the needs of each individual within the school community.
  • To create an environment within which staff and pupils are encouraged to develop and grow to their full potential.
  • Through sound government and management to provide and use cost effective resources that are appropriate and necessary for our work.
  • Through the guidelines of the National Curriculum, provide a broad and balanced education.
  • To help children develop a love of their environment and learn to treat and use it with the utmost care and respect.
  • To educate and inform all individuals in our community about the aspirations and moral dangers of our changing world, and be equipped and ready to give any necessary support.

The History of St Louis


St Louis began as an Independent School in 1937 and remained so until 1970 when it became a Voluntary Aided Primary School under the Suffolk Education Authority’s three tier system of education.

In 2011 Newmarket schools moved into the two tier system and over one year St Louis Catholic Primary expanded to welcome years 5 & 6.

In April 2013 the school converted into an Academy and became known as St Louis Catholic Academy.

The school serves a wide catchment area, catering for children from the town of Newmarket and outlying villages up to a radius of approximately 15 miles.

The Primary School

The school which looks onto The Severals, consists of a three storey building dating from 1897, a new building which opened in September 2012, and a Nursery building. They are surrounded by extensive lawns rich in trees and shrubs. To the rear of the original main building is a large tarmac playground. Almost the entire grounds are surrounded by traditional stone and brick garden walls.

The original school building contains five large classrooms and one smaller teaching room which is used for group work and music lessons. The Headteacher, Deputy Headteacher and SENCo have offices on the first floor and the main school office is situated on the 2nd floor.

The broad upstairs landing has been developed as an IT centre. Three other rooms complete the building. The Library, which is also an IT room, a Kitchen used for cookery lessons and in the basement a third practical activity room is used for Art and Design Technology. A sixth classroom is linked to the main building, the link providing cloakroom provision for the children during playtime and lunch.

The new building contains the main Reception area, providing entrance to the whole site, two Reception classrooms, three Key Stage 1 classrooms, and a large group teaching room. There is also a school hall/gymnasium and a well equipped school kitchen, where fresh meals are cooked on the premises and served daily. The school hall is used for assemblies, indoor sports, lunchtime dining and after school clubs.


The Nursery


Robyn Laird age 9

We are very proud of our Nursery Class, which acts as the first step from home to our school. It is housed in its own specially designed building in the school grounds with its own front door off the playground and a separate safe play area to the rear.

Although in a separate building the early years class is very much part of the life of the school. St Louis Nursery Class endeavours to offer a high quality Nursery education in a spacious and well-equipped environment. We aim to provide an enjoyable, well planned, stimulating and enriching class in which children in their early years can develop and grow intellectually, physically, spiritually, emotionally and socially within the caring Christian environment of St Louis School.

Parents as Partners

We recognise the important role that parents have in their child’s education and strive to work in partnership with them, as we believe continual involvement is crucial to successful learning.

Through records and assessment booklets, parents interviews and open days, along with the normal day to day contact, we aim to keep parents informed about their child’s progress and achievement, sharing any concerns or difficulties as they arise. We also provide opportunities for learning to be continued at home through our book and games library.

We welcome any expertise parents can share with us, their time in helping, and their support in attending occasions such as Nursery Masses, Concerts and Main School, Parent Evenings, Parents’ Forums or Workshops. Parents are encouraged to support the activities of the Friends of St Louis School Association for event organising and fund raising.

We hope parents will always feel welcome in the nursery, and will take time to look around and give encouragement to their child’s learning.

Nursery Organisation

There are two Nursery Sessions each day starting at 8.40am and finishing at 11.40am and afternoons 12.25pm finishing at 3.25pm.

The children attend Nursery for three terms. In their first term they become confident in the setting and make new friends. In the second and third terms their sessions are structured to prepare them for moving to the Reception Class. They learn to work in small groups at directed activities, recording them and making decisions about their choices. They learn to concentrate for sustained periods and to complete tasks set.

There are opportunities to take part in main school activities, such as Assemblies, School Mass, Gym, outdoor playtime and visits to the Reception Class.

At the Beginning


We hope that starting at St Louis Nursery will be a happy experience and that your child will soon feel secure and confident in our care. To ease the transition from home to school, we invite you and your child to come on a Nursery Visiting Afternoon to spend time together taking part in the Nursery activities in the latter part of Summer Term.

Most children adjust quickly to being independent, and are so involved in the busy, exciting atmosphere of the Nursery, that any anxieties are quickly overcome. If however, you are worried about leaving your child at the beginning, you are most welcome to stay while they settle. Please don’t hesitate to phone with your questions or comments or with any concerns you may have. We are always available to see you.


No responsibility will be accepted by the school for any child on the premises or within the school grounds before 8.40 am or after 3.30 pm unless in groups organised by the teaching staff.

We do expect all children to arrive promptly. Any children who arrive late will need to report to Reception to sign in and obtain a late slip to hand to their teacher. Any parents that are socialising with other parents will be asked to continue their conversations in front of the school so that the Site Manager can lock the perimeter gates to the playground.

Morning Classes


8.40 a.m Yew (NAM) Class begins
8.40 a.m Children go straight to classroom
8.50 a.m Morning Prayer & Registration
  • Celebration Assembly Monday 9.00 a.m – 9.30 a.m. Assemblies Tuesday/Friday 9.00 a.m – 9.15 a.m.
  • Younger class have assembly each Wednesday. The last Wednesday every month is Bring & Brag.
  • Registers will be sent to the Reception Office no later than 9.15 a.m with any money that may come in. Children are expected to bring dinner money to school on Monday morning in a marked envelope.
  • Teachers are not responsible for counting money. All money will be handed to the Finance Office.
  • No money to be kept in the classroom.


10.20 a.m – 10.40 a.m
Foundation (FS) and KS1 morning break
10.50 a.m – 11.10 a.m
KS2 morning break
  • There will be at least two adults on duty each playtime.
  • In Winter, children play on “hard” playground, Summer on the lawn. A bell is rung to mark the end of playtime. When the bell is rung, children stand in silence, then line up where their teacher is standing when the second bell is rung.
  • Wet Playtime – Children remain in their classrooms for indoor activities, board games/story.

Lunch Time

11.40 a.m Yew Class ends
11.45 a.m – 12.45 p.m Lunch Hour – FS
12.00 p.m – 1.00 p.m
Lunch hour – KS1
12.25 p.m Ash (NPM) Class begins
12.30 p.m – 1.30 p.m Lunch hour – KS2
  • Each class will be led to the cloakroom by their lunchtime supervisor.
  • Children must keep a strict silence on corridors and stairs while walking to and from cloakrooms.
  • On arrival in the hall all classes will sing Grace before meals prayer.

Afternoon Classes


1.00 p.m FS & KS1 Afternoon school begins
1.30 p.m
KS2 Afternoon school begins
  • Five minutes before the Teachers collect their pupils the senior supervisor, or allocated person on duty, will sound a warning buzzer for staff and will then ring the bell for children to stop play and line up in silence. Staff are expected to respond promptly and collect children from the playground to resume afternoon classes.
  • The afternoon starts with the prayer after meals, led by the teacher.


3.20 p.m School closes
3.25 p.m
Ash Class ends
  • Before taking children to the playground for dismissal the evening prayer is said. Each Teacher will release children on sight of parent/carer. Yr 5 & Yr 6 children will require a form to be completed if travelling independently.
  • Any children who are not collected by 3.30 p.m will be taken back into the school until parent/carer arrives. If there is no message from parent/carer in this time they will be contacted by telephone.
  • Parents/Carers are expected to inform class Teacher if there is any change in arrangements for collecting children at the end of school.
  • Teachers attend a briefing meeting on Thursdays between 8.15am and 8.40 am.

Nursery Times

8.40 – 11.40 pm Morning session
12.25 – 3.25 pm
Afternoon session


Religious Education

In our Catholic schools ‘RE is regarded as the heart of the curriculum, enriching and informing all areas of learning with the light of the Gospel, teaching students to seek the truth which is of God, in the whole of creation, in themselves and in others.’

– Religious Education – Curriculum Directory for Catholic Schools” 1996 CES, p8.


We follow a programme set down by the diocese of East Anglia. It draws upon a variety of resource materials including ‘The Way, the Truth and the Life’, ‘Here I Am’/‘Come and See’. It follows the liturgical year, the sacramental life of the Church and the Trinity. We also learn about the World Faiths of Judaism, Sikhism, Hinduism and Islam.

There is a termly information leaflet for families outlining the themes for each term and ideas for helping at home. The programme also incorporates a daily Act of Worship in the form of assembly or class prayers.

As an important part of our religious syllabus, each term all classes, including the Nursery, have the privilege of preparing for their own Mass celebrated by the school chaplain and other priests associated with the school, to which parents and friends are invited.

In the Autumn Term each year a special programme of preparation for the Sacraments of Reconciliation and First Holy Communion commences. This programme consists of weekly class sessions for the children involving regular celebrations of Mass for the children and for their parents. In addition, parents are invited to attend adult information and discussion sessions held as evening meetings.

One of the main ways we express our faith is through our school Masses to which parents and family are invited. The children take a full part in preparation for these liturgies in readings and prayers, singing, offertory processions, and as altar servers.

As part of the parish family the school joins with the Church community in celebrating feast days with Mass in the Church. We encourage parents to try to support their children in participating in the Sacrament of Reconciliation. Each year the children participate in their own Easter Liturgy at school.

The Curriculum

We aim to help children enjoy their education and to provide a broad and balanced education through the guidelines of the National Curriculum. We strive to provide a variety of experiences to develop every aspect of your child’s intellectual and personal development.

classroom_photo1Core Subjects

  • Religious Education
  • Literacy
  • Mathematics
  • Science

Foundation Subjects

  • Humanities (History and Geography)
  • Computer & Digital Literacy
  • Design & Technology
  • Art
  • Music
  • Physical Education
  • Spiritual, Moral, Social & Cultural Education (SMSC)
  • Modern Foreign Language (MFL)


The English Curriculum teaches children to be effective communicators. Since language can be spoken and written, this means supporting children in speaking, listening, reading and writing so that they achieve their potential. English is more than just being accurate on paper. Language is the main medium we use in school for teaching and learning, and the way we develop thinking. Good literacy is a key factor in raising standards across all school subjects.  We also teach grammar and punctuation in a planned and structured age-appropriate manner through the school from Year 1.


The school uses the Early Years Foundation Stage Curriculum and Collins ‘Busy Ants’ maths. In the Foundation Stage the children develop their skills in number, counting, comparing and ordering, shape and space, measures, money and data handling through structured practical experiences. Moving into KS1, the children additionally develop an understanding of place value (HTU etc.), begin to use addition, subtraction, multiplication and division operations, working mentally as well as in writing.

The Foundation Stage and KS1 skills, knowledge and understanding are used and developed through KS2, learning and using further calculation and formal written calculation methods, fractions, decimals and percentages, ratio and proportion, probability and reading a range of scales with increasing accuracy, through a mix of practical, oral, mental and written methods. ICT is used as a tool to support mathematical learning when appropriate throughout the school.  A copy of our pyramid calculation policy is available under the ‘Policies’ section of our website.


In KS1 pupils are encouraged to observe and ask questions about living things, materials and natural phenomena and to communicate their ideas in simple scientific language. In KS2 pupils explore these areas in greater depth, make links between ideas, and carry out more systematic investigations.

Computing & Digital Literacy

At St. Louis we recognise the growing importance of digital literacy in everyday life. We aim to equip every child with the required skills to use technology effectively. Furthermore, we plan in opportunities for children to consider how to be responsible, safe users. At the beginning of each year we incorporate e-safety activities alongside basic computing skills for KS1 and KS2 children.

We also make many links to other curriculum areas using technology to record our work in different ways. To develop skills across all age ranges, we use equipment such as; video and digital cameras, microphones, visualisers, floor robots, data loggers and interactive whiteboards.

In addition, KS2 children have access to our school virtual learning environment (VLE) for some homework activities.

D & T

Design and Technology is taught throughout the school. It is a ‘hands on’ subject and encourages creativity, design, analysis of original products and evaluation. D&T includes cookery, model and product assembly, sewing, work with clay and construction kits. Safety and the correct handling of a range of tools are taught and practised.  Wherever possible, we seek to link this to the current topic eg Victorians, Tudors, Rivers.


Pupils sing, learn to play instruments, listen and are actively involved in creating music. They will listen to and appreciate a wide variety of music, including music from different cultures and times. They will experience how music communicates feelings and mood and will learn to co-operate with others by music making together. All pupils from Year 2 upwards have the opportunity to join the choir.  Music is taught throughout the school by our specialist music teacher, who also offers one-to-one lessons.


In art pupils are involved in activities to provide visual, tactile and sensory experiences. They use colour, form, texture, pattern and different materials and techniques to communicate what they see, feel and think. They explore the work of artists and how the visual arts have the power to enrich our lives.  This will often link to the children’s topic.


Spiritual, Moral, Social & Cultural Education

In KS1 pupils learn about themselves as developing individuals and how to keep themselves healthy and safe. They develop the social skills needed to be members of the community and are given opportunities, to take some responsibility for themselves and their environment. In KS2 these skills re broadened and developed so that they are confident and work well with others. They also begin to learn about their responsibilities, rights and duties as British citizens.  We have a planned and progressive approach to teaching SMSC and British values which is carefully threaded through the wider curriculum.


Pupils at KS1 are taught about peoples lives and life styles as well as finding out about significant people and events from the recent and distant past. This is achieved through responding to stories and sources of information to help and answer questions. Pupils at KS2 also learn about the change and continuity in their local area. They look at history in a variety of ways using different sources of information to help them investigate the past. They look at how the past can be represented and interpreted in different ways.  We achieve this through studying a range of local, national and European historical topics.


Pupils in KS1 investigate their local area and explore their surroundings through direct and practical experience in the school. Pupils are made aware that the world extends beyond their own locality. The use of resources, such as CDROMS, photographs and maps, aid in geographical enquiry.

Pupils in KS2 extend their studies by exploring the nearby town, investigating the human and physical features. They also investigate people, places and their environment in the UK and abroad and are encouraged to make links between different places in the world.

Contrasting localities both in and outside the UK are studied and pupils have the opportunity to ask geographical questions and develop skills through the use of maps, atlases, aerial photographs and technology. Thematic studies will involve the study of rivers, weather and settlement.


At St Louis pupils learn French from the age of 7. The focus of study in modern languages is on practical communication. Pupils are taught to:

  • listen attentively to spoken language and show understanding by joining in and responding
  • explore the patterns and sounds of language through songs and rhymes
  • engage in conversations; ask and answer questions; express opinions and respond to those of others
  • speak in sentences, using familiar vocabulary, phrases and basic language structures
  • develop accurate pronunciation and intonation
  • read carefully and show understanding of words, phrases and simple writing
  • write phrases from memory, and adapt these to create new sentences, to express ideas clearly
  • describe people, places, things and actions orally and in writing
  • understand basic grammar appropriate to the language being studied,

Pupils are encouraged to think about how festivals are celebrated in France.   Particular classes also have a pen-pal for a year through the Suffolk Languages Nord-Pas-De-Calais project and Year 6 travel to France for a week in the summer term to experience the country, its language and customs first hand.

Special Educational Needs


Should teachers or parents be concerned about any particular aspect of a child’s development, our class teachers are the first point of contact in all cases. After that, parents and teachers can seek further advice from the Special Educational Needs Co-ordinator (SENCo), who may carry out some assessments to better identify the child’s needs.

The SENCo holds fortnightly ‘surgeries’ on Wednesday mornings between 9am and 9.40am for any parents or carers who have concerns about their child’s learning and/or development. These can be booked in advance through the School Receptionist, who will ask parents and carers to complete and return a short questionnaire ahead of the meeting.

After this, it may be decided to devise a termly individual education plan (IEP) with specific targets to be achieved, or make a referral to an external specialist. Parents are encouraged to be involved in the process from the start. Occasionally, a child may need further assessment and support through applying for a Statement of Special Educational Needs.

In addition, the School works with a range of external professionals, including Speech & Language Therapists, Physiotherapists, Occupational Therapists, the School Nursing Service, Educational Psychologists, Community Paediatricians, Family Support Workers and Behavioural Support Services. These specialists may be involved with supporting a child when there is a specifically-identified need.

The School has a named Governor for Special Education Needs who works closely with the SENCo and Headteacher to ensure effective provision and oversee the implementation of the Special Educational Needs Policy. A copy of the policy can be downloaded from the website or requested from the School Office.



Parents are responsible for transport arrangements.

Appointments with the Headteacher

The Headteacher is available for consultation and welcomes any parents with a problem pertaining to themselves or their children. If there is an aspect of concern with your child’s progress or social behaviour, please talk to the class teacher in the first instance. It is advisable to make an appointment with the Headteacher through the school Reception.

Changes of address or emergency details

Any change to the information already held on school records regarding address, employment or telephone numbers must be sent to school in writing as soon as possible. Governors require parents to supply at least two contacts with their telephone numbers by which they can be contacted at all times. In cases of inability to contact parents/guardians, the Headteacher will require an alternative contact or will reserve the right to take the appropriate action in an emergency.

Parent/Governor Representative

As the role indicates, the Parent Governor is available to parents for consultation in order to give a parent’s view to the Governing Body. However, this should not prevent parents from dealing directly with the Headteacher/Staff on school matters. This is strongly recommended by the Governors.

Letters to parents

A school newsletter is given to all parents/guardians each month via ParentMail. The purpose of this is to inform on special events or diary dates and any other important information as well as general news from within the school. This is an important form of contact between school and home and also an opportunity for others to share news or experiences.

Teachers send out their own class letters by ParentMail each term to let you know what they will be learning, how you might help and any other special arrangements.

On admission to school a permission slip for out of school activities will be sent to all parents as well as an asthma alert form and any details of other medical conditions that need to be recorded by school.

Parental involvement in school

We value voluntary help from parents – both in the classroom and other areas of the school.

Help in the classroom is varied e.g. aiding small groups with art, sewing, cookery, reading etc. under the supervision of the class teacher. General activities include swimming, games and accompanying school outings.

We depend on parents for help in organising fund raising events like the Christmas Fayre and other activities arranged by the Friends of St Louis School Association. We particularly value the support of parents attending any school occasion, to which everyone is welcome.


Collecting your child during school hours

Parents must inform teachers in advance if a child has a medical or dental appointment during school hours. It will be necessary for the parent/guardian to sign in the temporary absence register when the child is collected from Reception. Children are not permitted to wait at the front door of the school and the Receptionist will collect them from their class.

Late arrival at school

Parents must sign their children in at Reception and advise why their child is late and whether they are having a packed lunch or a school dinner. The Receptionist will provide the child with a ‘Late Slip’ which they must present to their class teacher, before quietly settling into the lesson.

Parking & Safety of children

Fordham Road and Rayes Lane are very dangerous, especially during school opening times and therefore all children must be accompanied by an adult.

Parents must not drive cars into the school grounds or park outside the main gates, or on Rayes Lane. Please park your car in Waitrose Car Park and accompany your children on foot. School gates must be kept clear at all times.

St Louis Academy location – Newmarket


St Louis Academy location – Fordham Road


Waitrose car park location – Newmarket


The parking situation at St Louis Catholic Academy has been greatly eased since the Waitrose store opened in 2004. These are the rules on parking. For the safety of your child please respect these rules.

  • Car parking on the site is strictly for staff and disabled visitors only.
  • Parents and visitors must not drive into the school site.
  • No cars must enter the narrow lane to the cottages behind the school. This is a private drive and offers no access to school.
  • The generous provision by the Waitrose Partnership of two-hour free parking and a gate onto Rayes Lane has provided a safe and convenient solution to the long-standing parking problems.

First Aid

In case of an accident requiring medical attention the school will inform the parents immediately. If a parent/guardian is not available the Headteacher will need to take decisions in his/her place in respect of medical treatment.


Any medical condition must be reported to the school upon admission using the Medical Information form, or when a condition arises. Forms can be obtained from Reception or via our website http://stlouisprimary.org/index.php/policies-forms/forms-library/. During school hours, teachers or admin staff will not administer medicine except in the case of a child with a long-term medical condition, or where medicine has been prescribed by a doctor. A special arrangement must be made with the Headteacher. Inhalers must be left in the charge of the class teacher, but readily accessible to the child in the asthma box held in each classroom.

Jewellery and Toys

Jewellery is strictly forbidden. Watches may be worn, but responsibility for these is with the child. Earrings are not permitted under any circumstances. Toys should not be brought to school except on selected days. Penknives or blades are most strictly forbidden and if found will be confiscated.


Positive Behaviour is a very important aspect of school life and we endeavour to build it into the general code of behaviour in school. It is based on “respect for the person” – children’s respect for their peers, adults’ respect for the children. The school has a clear policy of rewarding good behaviour. Unacceptable behaviour is dealt with by sanction outlined in the school’s ‘Behaviour and Discipline’ policy.

Our Behaviour Policy is shared with all schools in the Catholic Pyramid and has three inter-linked elements – respect for self, respect for others and respect for the environment by developing our relationship with God. To reinforce this we have use an ‘Assertive Discipline’ approach, which specifically teaches the rules alongside rewards and sanctions to each class and in assemblies.

  • Have respect for yourself.
  • Have respect for the Christian values of this community.
  • Have respect for those around you.
  • Have respect for property and the environment.
  • Have respect for the safety of everyone and everything in the school.

Care of your child

Child Abuse

It may be helpful to parents to know that Head teachers are required to report any obvious or suspected cases of child abuse – which include non-accidental injury, severe physical neglect, emotional abuse and/or sexual abuse. This procedure is intended to protect children at risk and school is encouraged to take the attitude that where there are grounds for suspicion it is better to be safe than sorry. This does mean that Headteacher risk upsetting some parents by reporting a case, which on investigation proves unfounded.

In such circumstances, it is hoped that parents, appreciating how difficult it is for Headteacher to carry out this delicate responsibility, would accept that the Headteacher was acting in what were believed to be the child’s best interests.

If any person suspects abuse of a child this should be reported ONLY to the Headteacher, who is the designated person for Safeguarding Children.

Records of Support

Should teachers or parents be concerned about any particular aspect of a child’s development, e.g. learning or behaviour, this may be recorded on an Individual Education Plan (IEP), or an Individual Behaviour Plan (IBP). Parents are involved in compiling these reports, which are reviewed at regular intervals to ensure that these children get the necessary support to overcome their difficulties.

Parent/Teacher Meetings

There are parent / teacher consultation evenings in the Spring Term. These are for Year 1, Year 2, Year 3, Year 4 and Year 5. Parents of those children in Reception and Nursery Classes will be seen by teachers each term as arranged.

If you need to discuss something with your child’s teacher at any time please let us know and an appointment will be arranged.


Detailed records of each child’s progress and academic achievement are kept, in line with requirements of the National Curriculum. These will be issued to Parents in the Autumn and Summer Terms and discussed with parents at parents’ consultations and at other times by special request.


Parents will receive a written report for their child/children at the end of the Summer Term and where appropriate, a statement of the levels achieved in the Standard Assessment Tasks.


Parents will be informed by teachers of required homework expected for their child/ren for their particular level. Teachers will follow current homework legislation.


When children are unwell they should be kept at home. There are no qualified medical personnel only basic first-aid, and the facilities for looking after sick children is very limited. If a child has been sick they should not return to school until they have been well for at least 48 hours.

Absence from school

If your child is absent from school through illness, please telephone the school and leave a message on the absence line,– choose Option1 – before 8.50am so their absence is accounted for, each and every day your child is absent. Please state your child’s name, class and reason for absence, together with your relationship to the child. The admin team will phone to chase parents who have not phoned in advising reasons for absence.

Children’s work is disrupted by absences from school and the taking of holidays during term time cannot be authorised. If it is impossible to avoid an absence, an application must be made to the Headteacher in the form of an Absence Request Form (obtainable from the school reception). Children are not permitted to have more than 5 school days (10 sessions) in an academic year unless there are special circumstances.

Photography of children

The school would like to reassure parents regarding the sensitivity of photographing children. Children may be photographed from time to time as part of normal school activity including by the local press. Any photographs taken by members of staff on trips etc. will be kept in school. The permission of the school Governors is required for any parents wishing to video school productions. Parents are asked to complete a permission form on arriving at St Louis.

Complaints Procedure

If you have any reason to feel dissatisfied or concerned with any aspect of the school, please feel free to discuss your feelings with the Headteacher and other appropriate members of staff. If, however, the issue cannot be resolved in this way, you may refer to the Governing Body of the school for further discussion by writing to the Chair of Governors, in a sealed envelope marked Private & Confidential care of the school.

As a final resort, parents also have access to representatives from the Diocesan Schools’ Commission who will formally consider the complaint.

St Louis Admissions Policy

The Governing Body is the admissions authority of St. Louis Catholic Academy, Newmarket.  The Governors of St. Louis Catholic Academy are able to welcome up to 45 pupils into each year group. For admission to the 2015-16 school year the Governors must provide for the admission of all children in the September following their fourth birthday.

Applications should be made on the Local Education Authority Common Application form (C.A.F.), together with a Supplementary Information Form (S.I.F.) for Academy schools; these are available from the school, the Local Area Education Office or online at www.suffolk.gov.uk/onlineadmissions.  C.A.F. forms must be either returned to the Local Education Office or completed online by (TBA) January 2015 or completed online.  The S.I.F. form must be returned directly to the school as soon as possible to enable applications to be ranked in order of criteria. Please note that the S.I.F. is not an alternative to submitting the C.A.F.

Applications made after this date are processed as stated in the ‘Admissions to Schools in Suffolk’ booklet.

The Governors are required to admit children who have a statement of Special Educational Needs which names St. Louis Catholic Academy as the school appropriate to their needs.

Children will be admitted to this school in the following order of priority: –

 1. Baptised Catholic ‘Looked After’ children.

a)   Children from the Nursery and have a brother or sister who attends the school at school entry.

b)   Children from the Nursery without a sibling. (Brother or sister)

c)   Children who have a brother or sister who attends the school at school entry.

d)   All other applicants

2. Baptised Catholic children.

a)   Children from the Nursery and have a brother or sister who attends the school at school entry.

b)   Children from the Nursery without a sibling.  (Brother or sister)

c)   Children who have a brother or sister who attends the school at school entry.

d)   All other applicants

3. All other ‘Looked After’ children.

a)   Children from the Nursery and have a brother or sister who attends the school at school entry.

b)   Children from the Nursery without a sibling . (Brother or sister)

c)   Children who have a brother or sister who attends the school at school entry.

d)   All other applicants

4. Other baptised children whose parents wish their child to have a Catholic education and who are willing for him/her to participate in the religious teaching and life of the school, in the following order of priority: –

a)   Children from the Nursery and have a brother or sister who attends the school at school entry.

b)   Children from the Nursery without a sibling. (Brother or sister)

c)   Children who have a brother or sister who attends the school at school entry.

d)   All other applicants

5. Other children whose parents wish their child to have a Catholic education and who are willing for him/her to participate in the religious teaching and life of the school, in the following order of priority: –

a)   Children from the Nursery and have a brother or sister who attends the school at school entry.

b)   Children from the Nursery without a sibling . (Brother or sister)

c)   Children who have a brother or sister who attends the school at school entry.

d)   All other applicants

6.  Children whose health or social conditions would in the view of the Governors benefit from attendance at St. Louis Catholic Academy.  Written evidence from a medical or social professional will be required.

7. All other applicants.

Where several children meet the same criteria, within the category where the oversubscription occurs, priority will be decided by random selection (i.e. a lottery). Applications from families with twins, triplets or children from multiple births that fall either side of the oversubscription cut off will be dealt with the same as any other single child. The lottery will be drawn by an independent person not associated with admissions to the school.

A copy of the child’s baptismal certificate will be requested with the application form for admission to school and governors reserve the right to seek the views of the family’s priest, minister or religious leader.  For practising Christians of faiths where there are no infant baptisms the Governors also reserve the right to seek the views of the family’s religious leader. Any additional details in support of their child’s application can be provided on the S.I.F.

On behalf of the Governing Body, the Local Education Authority will write to you with offers on (TBA) April 2015.  Late applications will then be considered after this date.  These arrangements do not apply to those being admitted purely for nursery provision.

Parents of children who are admitted for nursery provision must also apply for a place at the school if they want their children to transfer to the reception class. Attendance at the nursery does not guarantee admission to the school.

Parents can request that the date their child is admitted to the school is deferred until later in the school year or until the child reaches compulsory school age in that school year.

Parents can request that their child attends part-time until the child reaches compulsory school age.

If the school is oversubscribed a waiting list will be maintained by the school. Children on the waiting list will be ranked in the same order as the published over-subscription criteria.

The order of children on a waiting list does not remain static as circumstances can change a child’s place on the waiting list to go up or down, for example, due to withdrawals or additional applications. If you change your address while your child is on a waiting list you must let us know.

Parents who are unsuccessful in securing a place for their child at the school have a right to appeal against the decision. Having your child’s name on a waiting list will not affect your right to appeal for a school place in any of the schools you have applied for. Further details are available from the school. All appeals against the decision not to admit pupils are now processed by the Local Education Authority (Suffolk County Council) and heard by an independent panel.

Details of Suffolk’s Primary Co-ordinated Admissions Scheme are included in the ‘Schools in Suffolk’ admissions guidance booklet for parents. These are available from the school or can be viewed online at http://www.suffolk.gov.uk/education-and-careers/schools-and-support-in-education/applying-for-a-school-place/

The Governors on the Admissions Committee review and update the Admission Policy annually.

School contact details:

Business Manager
St. Louis Catholic Academy
Fordham Road
Tel No: 01638 662719